Tips for creating and delivering an effective presentation - Office Support

 

tips for presenting a powerpoint

Mar 05,  · Work in PowerPoint More Effectively (Tips to Level-Up Your PPT Skills) These PowerPoint tips will take you directly inside of PowerPoint and help you level up your next PowerPoint presentation. Knowing these presentation tips can build confidence in your next presentation and deliver a great showcase to your audience. Let's dive in. Sep 16,  · A comprehensive list of PowerPoint presentation tips and tricks. Microsoft PowerPoint has been around since and is by far the most popular presentation tool on the market but many people still struggle to give effective presentations. PowerPoint is often blamed but often this is really a case of a poor workman blaming his tools. Tips for creating and delivering an effective presentation. Turn off screen savers, and ensure you have the appropriate files and versions of software that you need, including PowerPoint. To ensure all files are accounted for when you copy them to a CD or network drive and .


5 Tips for Presenting Stunning PowerPoint Presentations


The software was designed as a tips for presenting a powerpoint way to display graphical information that would support the speaker and supplement the presentation. People came to hear you and be moved or informed or both by you and your message. The less clutter you have on your tips for presenting a powerpoint, the more powerful your visual message will become. Tips for presenting a powerpoint presentation is for the benefit of the audience. But boring an audience with bullet point after bullet point is of little benefit to them.

Which brings us to the issue of text. The best slides may have no text at all. This may sound insane given the dependency of text slides today, but the best PowerPoint slides will be virtually meaningless with out the narration that is you. Remember, the slides are meant to support the narration of tips for presenting a powerpoint speaker, not make the speaker superfluous, tips for presenting a powerpoint.

I hear it was great. Can you just send me your PowerPoint slides? Instead of a copy of your PowerPoint slides, it is far better to prepare a written document which highlights your content from the presentation and expands on that content. Audiences are much better served receiving a detailed, written handout as a takeaway from the presentation, rather than a mere copy of your PowerPoint slides.

If you have a detailed handout or publication for the audience to be passed out after your talk, you need not feel compelled to fill your PowerPoint slides with a great deal of text. Use high-quality graphics including photographs. You can take your own high-quality photographs with your digital camera, purchase professional stock photography, or use the plethora of high-quality images available on line be cautious of copyright issues, however. Never simply stretch a small, low-resolution photo to make it fit your layout — doing so will degrade the resolution even further.

Avoid using PowerPoint Clip Art or other cartoonish line art. Again, if it is included in the software, your audience has seen it a million times before. It may have been interesting inbut today the inclusion of such clip art often undermines the professionalism of the presenter. There are exceptions, of course, and not all PowerPoint art is dreadful, but use carefully and judiciously. I often use images of people in my slides, as photography of people tends to help the audience connect with the slide on a more emotional level.

If the photographic image is secondary in importance, then I decrease the opacity and add a Gaussian Blur or motion filter in Photoshop. If the photographic image is the primary area I want the audience to notice such as a picture of a productthen the image can be more pronounced and little or no text is needed. You clearly need a consistent visual theme throughout your presentation, but most templates included in PowerPoint have been seen by your audience countless times and besides, the templates are not all that great to begin with.

Your audience expects a unique presentation with new at least to them content, otherwise why would they be attending your talk? No audience will be excited about a cookie-cutter presentation, and we must therefore shy away from any supporting visuals, such as the ubiquitous PowerPoint Design Template, that suggests tips for presenting a powerpoint presentation is formulaic or prepackaged. You can make your own background templates which will be more tailored to your needs.

You can then save the PowerPoint file as a Design Template. You can also purchase professional templates on-line for example: www. There are several ways to display your data in graphic form; here are a few things to keep in mind:. Used to show percentages. Limit the slices to and contrast the most important slice either with color or by exploding the slice.

Used to compare quantities. For example, comparing sales figures among the four regions of the company. Used tips for presenting a powerpoint demonstrate trends. For example, here is a simple line chart showing that our sales have gone up every year. The trend is good. The arrow comes in later to underscore the point: Our future looks good!

In general, tables are good for side-by-side comparisons of quantitative data. However, tables can lack impact on a visceral level. If you want to show how your contributions are significantly higher than two other parties, for example, it would be best to show that in the form of a bar chart below, right. Color evokes feelings. Color is emotional.

The right color can help persuade and motivate. Studies show that color usage can increase interest and improve learning comprehension and retention. Colors can be divided into two general categories: Cool such as blue and green and Warm such as orange and red.

Cool colors work best for backgrounds as they appear to recede away from us into the background. Warm colors generally work best for objects in the foreground such as text because they appear to be coming at us. It is no surprise, then, that the most ubiquitous PowerPoint slide color scheme includes a blue background with yellow text.

You do not need to feel compelled to use this color scheme, though you may choose to use a variation of those colors. If you will be presenting in a dark room such as a large hallthen a dark background dark blue, grey, etc. But if you plan to keep most of the lights on which is highly advisable then a white background with black or dark text works much better. In rooms with a good deal of ambient light, a screen image with a dark background and light text tends to washout, but dark text on a light background will maintain its visual intensity a bit better.

Learn more:. Fonts communicate subtle messages in and of themselves, which is why you should choose fonts deliberately. Use the same font set throughout your entire slide presentation, and use no more than two complementary fonts e. Make sure you know the difference between a Serif font e.

Serif fonts were designed to be used in documents filled with lots of text. Serif fonts are said to be easier to read at small point sizes, but for on screen presentations the serifs tend to get lost due to the relatively low resolution of projectors. San-serif fonts are generally best for PowerPoint presentations, but try to avoid the ubiquitous Helvetica.

According to the Segmentation Principle of multimedia learning theory, tips for presenting a powerpoint, people comprehend better when information is presented in small chunks or segments. By getting out of the Slide View and into the Slide Sorter view, you can see how the logical flow of your presentation is progressing. In this view you may decide to break up one slide into, say, two-three slides so that your presentation has a more natural and logical flow or process. In this view you will be able to capture more of the gestalt of your entire presentation from the point of view of your audience.

You will be able to notice more extraneous pieces of visual data that can be removed to increase visual clarity and improve communication. Top Ten Slide Tips. Try to avoid text-heavy and sleep inducing slides like this one. Aim for something like this simple slide above. And this is even better…. Use object builds and slide transitions judiciously. Object builds also called animationssuch as bullet points, should not be animated on every slide, tips for presenting a powerpoint.

Some animation is a good thing, but stick to the most subtle and professional similar to what you might see on the evening TV news broadcast.

Listeners will get bored very quickly if they are asked to endure slide after slide of animation. For transitions between slides, use no more than two-three different types of transition effects and do not place transition effects between all slides, tips for presenting a powerpoint. Try to avoid cheesy clip art like this. This edited stock photograph is more effective and professional, tips for presenting a powerpoint. In this title slide, the image tips for presenting a powerpoint primary.

There are several ways to display your data in graphic form; here are a few things to keep in mind: Pie Charts. Vertical Bar Charts. Used to show changes in quantity over time. Best if you limit the bars to Horizontal Bar Charts.

Line Charts. Learn more: PresentationPro. Go to the CreativePro. Arial Black and Arial. Use video and audio when appropriate. Using video clips to show concrete examples promotes active cognitive processing, which is the natural way people learn. Using a video clip not only will illustrate your point better, it will also serve as a change of pace thereby increasing the interest of your audience.

You can use audio clips such as interviews as well. Something to avoid, however, is cheesy sound effects that are included in PowerPoint such as the sound of a horn or applause when transitioning slides. The use of superfluous sound effects attached to animations is a sure way to lose credibility with your audience.

 

28 Great PowerPoint Presentation Tips & Techniques

 

tips for presenting a powerpoint

 

Mar 05,  · Work in PowerPoint More Effectively (Tips to Level-Up Your PPT Skills) These PowerPoint tips will take you directly inside of PowerPoint and help you level up your next PowerPoint presentation. Knowing these presentation tips can build confidence in your next presentation and deliver a great showcase to your audience. Let's dive in. Sep 16,  · A comprehensive list of PowerPoint presentation tips and tricks. Microsoft PowerPoint has been around since and is by far the most popular presentation tool on the market but many people still struggle to give effective presentations. PowerPoint is often blamed but often this is really a case of a poor workman blaming his tools. Tips for creating and delivering an effective presentation. Turn off screen savers, and ensure you have the appropriate files and versions of software that you need, including PowerPoint. To ensure all files are accounted for when you copy them to a CD or network drive and .